Withdrawals from CCV

If you decide to drop or withdraw from a course or all of your courses during a semester, please contact your Financial Aid Counselor prior to your drop or withdrawal.

Federal financial aid is offered to students based on the expectation that they will attend their courses for the entire semester.

When a student who has received, or is otherwise eligible for, federal funds has withdrawn from a semester, CCV is required by law to perform a Return of Title IV Funds (R2T4) calculation to determine the percentage and amount of aid that the student earned up to the time of withdrawal. The outcome of an R2T4 calculation may result in CCV’s determination that a student owes funds to the college, the federal government, or both. The R2T4 calculation is separate from CCV’s Add/Drop and Refund policy.

Federal law requires CCV to calculate how much federal financial aid a student has earned if that student:

• Officially withdraws from CCV (e.g., begins the official withdrawal process or provides official notification of intent to withdraw).
• Unofficially withdraws from CCV (e.g., stops attending classes before completing 60% of the semester).

Or if a student is enrolled in Accelerated courses or courses that do not span the entire semester and that student:

• Does not complete half-time course enrollment in a semester with passing grades.
• Does not complete one course that includes 49% or more of the number of days in the semester with a passing grade.
• Does not complete a combination of courses that when combined contain 49% or more of the number of days in the semester with a passing grade (excluding scheduled breaks of five or more consecutive days and all days between courses)

A student’s withdrawal date is determined in the following order:

1. The date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw; or
2. the student’s last date of attendance at a documented academically related activity; or
3. the midpoint of the period for a student who stops attending all classes without notifying the institution.

The full Attendance Policy can be found on CCV’s policies and procedures page.

Any “unearned” aid must be returned to the federal Government in the following order:

1. Federal Direct Unsubsidized Loan
2. Federal Direct Subsidized Loan
3. Federal Parent PLUS Loan
4. Pell Grant
5. Supplemental Educational Opportunity Grant

The full Financial Aid Policy can be found on CCV’s policies and procedures page.