Policies & Procedures

CCV Newport
CCV has created policies to set the expectations, rights, and responsibilities of students, faculty, and staff. The policies explain what you need to know and do in specific situations. Policies, by their very nature, use formal language and often reference other policies. The most pertinent student policies are linked and annotated here. To access all policies that govern CCV, go to our  VSC Policy Page. If you have questions about any policy, feel free to contact your local CCV office or contact us.

Academic Data Management (VSC Policy 111): describes the standards for academic and graduation honors; defines than language of academic standing, probation and dismissal; and identifies the characteristics of an official transcript.

Academic Honesty: details what constitutes academic dishonesty (plagiarism, dishonest conduct); the process whereby claims are made and investigated; and possible disciplinary action to be taken (students may be dismissed after two incidents).

Academic Standing: defines how GPAs (grade point averages) are calculated and what cumulative GPA is required for a student to be “in good academic standing.” Also details Committee on Academic Standing’s procedures for academic notice (probation) and possible action that may be taken, including dismissal.

Admissions: details process for gaining first-time, transfer, and re-admit admission to CCV; explains differences between non-degree and degree/certificate status and special procedures for international students and students under the age of 16.

Advising: details the nature and scope of academic advising at CCV.

Amelioration of Unsuccessful Semesters: discusses the procedure whereby a student can request that an unsuccessful semester’s grade point average NOT be included in the calculation of a cumulative GPA (which is used to determine academic standing and eligibility for graduation).

Attendance: establishes that regular attendance and participation in classes are essential components of a student’s success; failure to meet attendance requirements, as specified in course descriptions, may result in failure.

Basic Skills: describes the requirement for all students to demonstrate college-level skills in reading, writing, arithmetic and algebra within a specific time frame.  Describes procedures for admissions and initial assessment of basic skills, enrollment/ placement (based on assessments), satisfactory academic standing for students in pre-college courses, and complaint resolution.

Certificate Completion Requirements: outlines the minimum requirements for students wishing to complete a certificate program at CCV.

Code of Conduct: describes CCV’s expectations for student conduct inside and outside the classroom. All members of CCV are responsible for conducting themselves in a manner that contributes positively to the shared college community.

Community of Student Representatives (CSR): describes the function of CCV’s student representative group, which is established as a forum to discuss student-related issues as they relate to policies and procedures in the College.

Complaint Resolution: provides the mechanisms whereby students can register a complaint and pursue satisfactory resolution. Complaints are described as academic, administrative, and other (which includes ADA, nondiscrimination, and sexual harassment).

Complaint Procedure (VSC): Outlines alternatives for individuals who wish to submit complaints regarding the VSC.

Computing & Telecommunications Technology Conditions of Use (VSC Policy 502): stipulates appropriate, responsible, and ethical use of VSC owned and maintained computing and telecommunications systems; identifies what is and what is not permitted on VSC technologies.

Computing Network Use for Recreational or Entertainment Purposes: in conjunction with VSC Policy 502, this policy sets priorities and procedures for use of technologies in CCV academic centers.

Use and Ownership of Copyrighted Materials (VSC Policy 416):  describes VSC-wide standards for compliance with federal copyright laws and the Digital Millennium Copyright Act.

Crime Awareness and College Security:  delineates CCV’s compliance with federal law regarding the reporting and access to information on college crime and provisions for crime prevention and academic center security.

Degree Completion Requirements: outlines minimum requirements to be met in order to be awarded a degree from CCV.

Determination of In State Residency for Tuition Purposes (VSC Policy 301): describes conditions to be met for a student to be considered in-state, for billing purposes.

Disability Compliance Policy – Americans with Disabilities Act (ADA): describes CCV’s guidelines and procedures to provide equal access to educational programs and employment, in accordance with the federal ADA and Section 504 of the Rehabilitation Act of 1973. CCV has identified ADA contacts (coordinators) in each academic center to assist with understanding the ADA and its implementation.

Disruptive Person: describes what constitutes a disruption to a safe and secure learning and work environment, and the appropriate responses to disruptive behavior, which could result in termination and/or permanent exclusion from any CCV-sponsored classes or activities.

Drop, Add and Refund: Provides specific details regarding the timing and process for adding and dropping courses, and the situations whereby a student would be eligible for a refund.

Enrollment: describes procedures whereby admitted students can enroll in courses for which they are academically qualified.

Evaluation System: details how a student’s progress in coursework is documented.

FERPA Family Educational Rights and Privacy Act (VSC Policy 312): describes the rights afforded to students with respect to their educational records.

Financial Aid: describes the full process and procedures whereby CCV students apply for and are awarded financial aid.

Governance: outlines CCV’s operational and decision-making structure, including information about the Community of Student Representatives.

Honors: delineates the criteria and process whereby CCV students are recognized for outstanding academic achievement.

Lactation: describes the procedures by which a student mother may request space and time at the academic center to breastfeed or express milk.

Media Release Protocol: describes the process by which you may opt out of CCV photo and video shoots and other media activities for which you are automatically included.

Mission, Vision and Values Statement: articulates the basic premises by which CCV does its work.

Non-Discrimination and Prevention of Harassment and Related Unprofessional Conduct (VSC Policy 311): describes the prohibitions around discrimination or harassing behaviors based upon protected categories of individuals, definitions of behaviors, and the procedures by which concerns are addressed. Other remedies (beyond CCV and the VSC) are listed, as are provisions around educating the community about discrimination and harassment issues. Any questions or complaints about potential or perceived discrimination in violation of any state or federal law should be directed to Heather Weinstein, CCV Equity Officer/Title IX Coordinator, and Penne Ciaraldi, ADA Compliance Officer/504 Coordinator at CCV, PO Box 489, Montpelier, VT 05601-0489.

CCV Non-Discrimination Statement

Every member of the Community College of Vermont (CCV) should work to ensure non-discriminatory processes and practices with faculty, staff, and students. Qualified students are recruited for, admitted to, and participate in all college programs without discrimination on the basis of race, creed, color, national origin, marital status, sex, sexual orientation, gender identity, veteran status or any other category protected by law. CCV will provide reasonable accommodations to create equal opportunity for students with known disabilities. CCV is an equal opportunity employer. Faculty and staff are employed without discrimination against individuals on the basis of race, creed, color, national origin, marital status, sex, sexual orientation, gender identity, veteran status, or disability unrelated to job requirements. CCV will make reasonable accommodations to the known disability of an otherwise qualified applicant or employee. Auxiliary aids and services are available upon request to individuals with disabilities.Additionally, CCV will engage in efforts to recruit, admit, and support students and to recruit, employ, and support employees in order to achieve the diversity which advances the educational mission. CCV complies with state and federal laws related to equal opportunity and non-discrimination. Please contact Penne Ciaraldi, CCV Americans with Disabilities Act Compliance Officer/504 Coordinator, if auxiliary aid or service is needed to apply for admission or employment.

Any questions or complaints about potential or perceived discrimination in violation of any state or federal law should be directed to Heather Weinstein, CCV Equity Officer/ Title IX Coordinator, 802.828.3010 or heather.weinstein@ccv.edu, or Penne Ciaraldi, Americans with Disabilities Act Compliance Officer/504 Coordinator, PO Box 489, Montpelier, VT 05601; the VSC Office of the Chancellor; the Vermont Office of the Attorney General; the Regional Office of Civil Rights; or the Equal Opportunity Employment Commission, Washington, D.C.

La declaración en Español
La déclaration en Français

Research by or About CCV Students, Faculty or Staff: outlines responsible and ethical principles to guide the gathering and reporting of data and the use of ethical research protocols, especially with regard to human subjects.

Satisfactory Academic Progress: details College and federal guidelines used to demonstrate ongoing student success, which is required for a student to be eligible for state and federal financial aid.

Sexual Misconduct, Domestic and Dating Violence, & Stalking (VSC Policy 311a): describes the prohibitions around sexual activity or sexual touching without consent, domestic violence, dating violence and stalking, and the procedures by which such concerns are addressed. It also provides important recommendations for victims of sexual misconduct.

Student Assistance Program: describes the process whereby students may be referred to outside resources when personal issues interfere with their working and learning at CCV.

Student Financial Obligations: describes the means by which students must meet their financial responsibilities to CCV, and the consequences for outstanding debt.

Student Records: outlines the criteria by which academic and administrative records about a student are maintained and preserved. Also includes FERPA rights with regard to directory information, the right to inspect records, and the right to request an amendment.

Substance Use & Abuse: prohibits the use of alcohol and illicit drugs, and describes nonsmoking policies. Persons whose behavior violates this policy will be subject to the provisions of the Disruptive Persons policy.

Tuition and Fees: outlines the process by which tuition and fees are set.

Visitor: describes the conditions whereby guests of CCV students and employees may be present at academic centers and college events. Visitors under the age of 16 must be supervised at all times. No visitors of any age are allowed in areas where their presence is likely to be disruptive or where their health and safety may be at risk.

Weapons: CCV prohibits the possession and use of weapons, explosives, and/or other dangerous devices or substances on college grounds or at any college related event. A weapon is defined as any object or substance that is designed for, has the potential for, or is used to inflict harm to persons or cause damage to property. Replicas and facsimiles of weapons are also prohibited.

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