Know Your Responsibilities

Your Responsibilities to Ensure a Correct and Timely Payment

  1. For all GI Bill Benefits, submit your Certificate of Eligibility (COE) or eBenefits Statement verifying your eligibility to CCV prior to the start of your first semester.
  2. Establish a direct deposit account with the VA.
  3. Submit a Request for Enrollment Certification each time you register for classes, add a class, drop a class, or withdraw from a class.
    1. Ask your advisor to sign the form to verify that your enrolled courses meet your CCV program requirements. You can only be certified for classes which fulfill a specific degree requirement in your degree program.
    2. If using Chapter 33 benefits you must take 7 or more credits to receive a housing allowance.
    3. A delay in submitting the form will cause a delay in your certification, and thus, your payment.
  4. Attend classes.
  5. Verify your attendance at the end of each month (for all chapters other than 31, 33, and 35) using WAVE.
  6. Notify your CCV VA Certifying Official of any changes to your class schedule or personal information.
  7. Read anything the VA sends you thoroughly. This might eliminate any problems with timely receipt of payment.
  8. Apply for the Yellow Ribbon Program if you are 100% CH33 eligible and are an out-of-state student who does not qualify for in-state tuition under Section 702 of the Choice Act.

Understand the Impact of the Number of Course Credits Taken

  • Benefits are distributed based on the level of enrollment you choose each semester (number of credits that are certified).
  • Be aware that the same number of months of benefit are used whether you are a full-time or part-time student.
Full Time 3/4 Time 1/2 Time 1/4 Time
Fall/Spring 12+ credits 9 – 11 credits 6 – 8 credits 3 – 5 credits
Summer 9+ credits 7 – 8 credits 5 – 6 credits 3 – 4 credits

Chapter 33, Post 9/11 GI Bill students enrolled less than ½ time will only receive funds for the cost of tuition and fees.

Submit All Transcripts from Military Training and Other Colleges and Review Transfer Equivalencies

  • Prior to starting at CCV, you must supply the CCV Registrar’s Office with official copies of your military transcript and transcripts from any other colleges you’ve attended.
  • For all branches except Air Force, your military transcripts can be ordered from the JST System. Air Force members can receive their transcripts from the CCAF.
  • Transcripts from all other colleges should be sent to CCV Transcript Clerk PO Box 489 Montpelier, VT 05601 or emailed directly to
  • Once your transcripts have been received, review the transfer equivalencies with your CCV Academic Advisor to understand what is required to complete your degree. You may choose to appeal to the CCV Academic Dean to substitute courses for CCV requirements by providing additional details or explanations.

Actively Monitor Your Degree Plan to Ensure Required Courses Are Taken

  • Only required courses can be certified to the VA or paid for using Tuition Assistance.
  • Regularly review your Program Evaluation on the CCV Portal (in Web Services under Student Academic Planning) to see how your current courses fit into your plan.
  • Work with your CCV Academic Advisor and the CCV Course Catalog to anticipate future coursework.

Verify Attendance Monthly for Chapters 30, 1606, and 1607

Understand the Consequences of Not Passing (or Dropping) Courses

  • The VA and DoD require that you maintain satisfactory academic progress to retain benefits, including a 2.0 GPA.
  • If you fail a course, you will be able to repeat it and utilize the GI Bill to retake the class. According to the evaluation system policy, if you need to take a course for a third attempt, an appeal to retake the course must be submitted in writing to the Academic Dean. CCV also requires students to maintain good academic standing.
  • If you drop a course, withdraw from a course, or audit a course, you may be required to repay any GI Bill money you received for such classes.

Communicate with CCV Staff Promptly

  • While the Veteran & Military Services Team makes every effort to follow-up on alerts and requests we receive directly, we are not always the first to know when something comes up in a student’s life – you are! We ask that you keep us informed about your life if it pertains to school or your benefits. The sooner we know, the more proactive we can be!
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